Title:  Project Coordinator, Real Estate

Short Summary

Under the direction of the Real Estate management team, the Project Coordinator coordinates and administers supporting real estate activities, procurements and tasks over extensive cycles to support project owners (Directors) enabling them to focus more broadly on the fulfillment of the vision, strategy and master plan associated with their respective projects. The Project Coordinator adds value primarily by managing the flow of project-related written and verbal correspondences and by researching, analyzing and processing important documents to advance and maintain project momentum.  The Project Coordinator is a pivotal member of the regional Real Estate team, performing a broad range of tasks and activities in support of the regional office operations.

Job Description

1.    Participates in transactions involving the sale or lease of land. 

• Assist in managing the transaction process from pre-marketing to close, including the preparation of marketing collateral, market data and research, and management of the due diligence process/data room.
• Ability to review and understand real estate documents (e.g. financial statements, lease agreements, loan documents, appraisals, etc.) to verify and abstract imperative information.
• Assists with the preparation of, and fulfilling obligations related to agreements of purchase and sale and lease agreements.
• Ensures copies of contracts/agreements are forwarded to the appropriate offices (regional office, Finance, Corporate Affairs), and properly classified and filed for auditing. 
• Collaborates with legal counsel, providing information for closing, i.e. purchaser details, property tax adjustments, proper execution of closing documents (transfer deed) according to CLC’s Delegation of Authority, adjustments for closing.
• Finalizes closing documentation (i.e.  ensures receipt of fully executed transfer deed and survey plan prior to closing).

2.    Provides support to the region in the areas of project management and procurement related to property/land disposals or acquisitions, master planning, redevelopment, and servicing/construction and provides necessary follow-up to ensure timely completion.

• Prepares and administers technical documentation, including Request for Proposals (RFPs) and associated procurement documents.
• Prepares and administers contracts, ensuring proper authorization within CLC’s delegation of authority, verifies and monitors all subsequent accounting transactions, and initial draw down status.
• Participates in planning (i.e. physical, regulatory), servicing, and project management reviews/initiatives.
• Assists with the development and coordination of consultant selection processes. 
• Assists with the direction/work of external multidisciplinary team (real estate brokers, contractors, engineers, home builders, surveyors, architects, planners, leasing managers, etc.) to achieve project objectives.
• Takes minutes at internal and external meetings with stakeholders, consultants, government and the public.
• Follows up with a wide range of stakeholders (e.g. government, public, other corporations, etc.) to support project development objectives.
• Assists in preparation of documents for Board submissions; conducts analysis and supports the preparation of progress reports for Senior Management, Board members, steering committees, and other audiences, as required.
• Prepares engagement letters for approval, with adherence to CLC policies and guidelines.
• Administers agreements until completion, ensuring adherence to policies and guidelines, e.g., compliance with CLC’s procurement process.
• Provides administrative support for posting of public notices in local media and on CLC corporate communications platforms such as project web sites. 
• Researches and reports on industry trends, regulatory context and planning legislation.

3.    Participates in the budget process, including the review of contract amounts/details, progress claims and invoices. 

• Participates in the preparation, review and implementation of divisional and regional short and long term planning activities (budgets, strategic and business plans).
• Works with the regional/project accountant to provide necessary supporting information/documentation.
• Other tasks as assigned by the Director, Real Estate (Marketing, Sales, and Transactions)

Qualifications

• Post-secondary education, college degree, business or technical diploma or sufficient equivalent work experience in one of the following fields required:  business,real estate, marketing,engineering, architecture, urban planning,other construction / development related fields (surveyors, appraisals etc.).
• Minimum of three (3) to five (5) years of experience in land development and/or construction required.
• Good knowledge of all aspects of real estate development and delivery processes as well as current industry trends and practices.
• Project management or contract management training and/or experience required.
• Advanced knowledge of Excel, Word, Outlook and Powerpoint required.
• Knowledge of general business principles, financial management, as well as, environmental issues/remediation techniques are assets.
• Working knowledge of Microsoft Project, AutoCAD, an asset.
• Procurement experience, an asset.
• Bilingual in English and French, an asset.

Working Conditions