Title:  Payroll Administrator (Bilingual)

Short Summary

This role reports to the Manager, Payroll Services (“MPS”) and provides direct administrative support to the MPS with respect to all payroll service matters related to Canada Lands Company (“CLC” or “Company”) and the CN Tower (“CNT”) and Old Port Montreal “OPMC”. The Payroll Administrator is a key liaison between the payroll service provider (“ADP”) and CLC, CNT and OPMC.

Job Description

Primary Responsibilities:
Work in collaboration within the Payroll Service Team to 

• Process and verify payroll transactions including inputs, deductions, remittances, and reports on time.
• Administer bi-weekly payroll for approximately 900 union and non-union employees working at various locations nationally. 
• Update monthly statistical reports and oversee the various provincial workers compensation board’s record keeping systems.
• Assist with month-end and year-end processes, compiling statistical reports, statements and summaries, as required

Payroll Processing

• Process and update “new hire/terminated/changes employees/calculate employee payments” data and other employee profile information in collaboration with Human Resources.
• Audit payroll time sheets to ensure it is accurately recorded, investigate discrepancies and make changes as required.
• Calculate and input approved pay adjustments as required.
• Verify payroll input audit trail to time sheets and run/submit/receive payroll transaction to/from ADP.
• Prepare biweekly reports and payment requests for non-statutory deduction remittances such as court ordered garnishments, union dues, charity deductions, provincial workers compensation boards and benefit provider premiums.
• Email ROEs to employees and respond to requests from Service Canada.
• Facilitate / assign schedules and audit timecards for seasonal and part time staff
• Other processing duties as required

Administration 

• Provide the Human Resources department with payroll specific reports as required.
• Administer the timekeeping process for CLC time-off/time and attendance/overtime module in ADP.
• Participate and assist Human Resources with orientation and on-boarding by providing tax forms and direct deposit information. 
• Help with assigning and registering barcodes onto ID Badges for new employees. 
• Provide ongoing timekeeper training on the Workforce Now (“WFN”) Time and Attendance Module and respond to timekeeper questions. 
• Adhere to Company and departmental policies and procedures
• Various other administrative tasks and duties, as required.

Period end Processes

• Assist with month-end and year-end processes, compiling statistical management reports, statutory statements and summaries, as required.
• Update monthly tracking systems; including balancing of Canada Revenue and Revenu Quebec accounts.
• Assist with the completion of month-end payroll duties (ex. journal entries), including inputting to JD Edwards accounting system.

Qualifications

• Bilingual – written and oral fluency in French and English required. 
• A relevant college diploma or university degree in business administration, finance, accounting, payroll or equivalent is preferred
• A minimum of three (3) to five (5) years of demonstrated experience in similar role
• Membership with the National Payroll Institute and working towards or holding the Payroll Compliance Professional (PCP) certification are considered assets. 
• Demonstrated functional familiarity with ADP WFN payroll software systems or comparable payroll system is required.  
• Demonstrated knowledge of Excel is required.