Title:  Project Coordinator, Real Estate

Short Summary

Under the direction of the Real Estate management team, the Project Coordinator coordinates and administers supporting real estate activities and infrastructure construction-related tasks over extensive cycles to support project owners (Directors) enabling them to focus more broadly on the fulfillment of the vision, strategy and master plan associated with their respective projects.  The Project Coordinator adds value primarily by managing the flow of project-related written and verbal correspondences and by researching, analyzing and processing important documents to advance and maintain project momentum.  The Project Coordinator is a pivotal member of the regional Real Estate team, performing a broad range of tasks and activities in support of the Regional Office operations. 

Job Description

• Participates in planning (i.e. physical, regulatory), servicing, and project management reviews/initiatives. 
• Assists with the development and coordination of consultant selection processes.  
• Assists with the direction/work of external multidisciplinary team (contractors, engineers, home builders, surveyors, architects, planners, leasing managers, etc.) to achieve project objectives. Takes minutes at internal and external meetings with stakeholders, consultants, government and the public.
• Follows up with a wide range of stakeholders (e.g. government, public, other corporations, etc.) to support project development objectives.
• Assists in preparation of documents for Board submissions; conducts analysis and supports the preparation of progress reports for Senior Management, Board members, steering committees, and other audiences, as required.
• Prepares and administers technical documentation, including Request for Proposals (RFPs) and associated procurement documents
• Prepares engagement letters for approval, with adherence to CLC policies and guidelines.
• Prepares and administers contracts, ensuring proper authorization within CLC’s delegation of authority, verifies and monitors all subsequent accounting transactions, and initial draw down status. Administers agreements until completion, ensuring adherence to policies and guidelines, e.g., compliance with CLC’s procurement process.
• Monitors servicing and other contracts, identifying irregularities within deliverables, variances or other issues, and prepares activity reports.
• Provides administrative support for posting of public notices in local media and on CLC corporate communications platforms such as project web sites.  
• Researches and reports on industry trends, regulatory context and planning legislation. 
  
  

Qualifications

Working Conditions