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Job Req ID:  943

Title:  Executive Assistant, Corporate Communications

Company: Canada Lands  
Location:
333 Commune Street West Montreal QC
Employment Status: Employee (Full-Time)

 

 

Short Summary

This role provides executive and administrative support to the VP, Corporate Communications (the Manager) and manages all administrative processes and procedures for the department. 

Job Description

ADMINISTRATION:

  • Maintains administrative procedures and processes for the VP, Corporate Communications. This includes making travel arrangements; preparing expense accounts and payment vouchers, and ensuring they are kept in good order; overseeing the ordering and maintenance of stationery supplies and equipment for the department; and maintaining a comprehensive diary (usually computerized), card file contacts (networking), and manual files and folders of the VP, Corporate Communications.
  • Effectively manages relationships with full range of stakeholders, including politicians, Board members, employees, the business community, media, general public and external volunteer committees;
  • Assists the VP, Corporate Communications in the promotion of the professional image and identity of the Company, consistent with the corporate visual identity program.
  • Assists in the organization of ministerial and other special events, both corporate and project-related;
  • Manages departmental correspondence including records, press releases, meeting minutes and conference calls.
  • Screens requests and identifies issues to determine priority, screens visitors, phone calls, and reads and ranks incoming mail, especially including electronic mail, producing lists of action and pending items.
  • Ensures that timelines and deadlines are respected for all initiatives, objectives, projects and matters of the department.
  • Develops administration procedures and processes to respond to the operating style of the VP, Corporate Communications.
  • Briefs the VP, Corporate Communications before appointments or meetings with appropriate background information from computer information systems and/or files.
  • Identifies potential problems and shifting priorities in order to adjust the VP, Corporate Communications’ schedule as necessary.
  • Prepare meeting documents, memos, minutes, reports and correspondence for the VP, Corporate Communications upon request. 
  • Composes moderately complex letters, memorandums, service agreements, and reports by identifying required information, researching and gathering background information from appropriate sources.
  • Receives visitors and answers phone calls, provides information, and refers visitors/callers to appropriate individuals with a high regard for sensitive and confidential matters.
  • Performs additional administrative duties to assist with other Corporate Communications personnel, including but not limited to, coordinating travel arrangements, and processing expenses and departmental invoices.
  • Provides reception coverage, as needed.

 

BOARD OF DIRECTORS/Senior Management Team:

  • Supports VP, Corporate Communications in preparation for quarterly Board of Directors & Senior Management Team meetings, including assisting with Committee meetings, Board reports, Powerpoint presentations, and all related correspondence.

Qualifications

  • Post-secondary degree or diploma, or equivalent experience required.
  • A minimum of five years of executive administrative experience required. 
  • Superior knowledge of computer equipment and software applications, including MS Word, Power Point, Excel and Outlook.
  • Knowledge of corporate communications, public relations and government relations is an asset.
  • Knowledge of real estate planning and development activities is an asset.
  • Bilingualism (English / French) is essential.

WHAT WE DO

Canada Lands Company is a self-financing, federal Crown corporation that specializes in real estate, development and attractions management. The company’s goal in all it does is to produce the best possible benefit for Canadian communities and the Government of Canada. Canada Lands Company works to achieve its mandate with industry leading expertise; the company prides itself on its consultation based approach to pursuing community-oriented goals, environmental stewardship and heritage commemoration with all its projects across Canada.

The company’s activities ensure that former government properties are redeveloped or managed in accordance with their highest and best use, and that they are harmoniously reintegrated into local communities. Our goal is to help transform surplus parcels and reshape them to meet the needs of Canadians with inspiring and sustainable new neighbourhoods in which they can live, work and play.

 

Canada Lands Company CLC Limited is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Canada Lands Company is proud to provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please inform us as soon as possible and we will work with you to meet your accessibility needs.